Senior Purchasing Specialist

RESPONSIBILITES

• Liaising with key company employees to determine their product and service needs

• Performing all procurement activities including but not limited to:

  • Suppliers pre-qualification,

  • Request for quotation, 

  • Negotiating supplier agreements, 

  • Preparation & Issuance of purchase orders / contracts

• Developing strong relationships with business stakeholders and strategic supply partners to improve business

• Monitor and review suppliers performance

• Identify, recruit and maintain freight forwarders for all the movement of trading merchandise

• Ensure effective negotiation of air, sea and road freight rates

• Ensure timely follow up with freight forwarders for nominated shipments.

• Identify, recruit and maintain logisitcs and brokers for handling international shipments and customs clearance

• Supervise follow up for Performa invoice from supplier and preparation of supplier invoice

• Ensure timely receipt of shipments

• Supervise follow up with suppliers for documents (supplier invoice, Performa invoice)

• Coordinate with suppliers on SED (short / excess/ damages)

• Supervise timely payments to suppliers

• Delegating tasks and supervising the work of Purchasing and Procurement department

• Identifying areas for improvement to continually drive performance and business results

• Coordination and evaluation of procurement for the organization

• Prepare and review monthly reports on efficiency and productivity.

• Submit a monthly updated supplier and product lists

• Maintain and update suppliers file (Profile, Commercial Registration, Tax Card, VAT Registration)

• Submit Bi-weekly reports on shipments and expected delivery dates

• Submit Bi-weekly reports on cash requirements for forecasted supplier payments

EDUCATION AND EXPERIENCE

• Bachelor's Degree
• 6-8 years proven working experience
• Previous experience in IT& integrated systems Industry
• Proficiency in Microsoft Office
• Very good Command of English
• Excellent Communication and Negotiation Skills
• Strong analytical thinking and problem-solving skills
• Ability to work independently and within a team.